ai.io Photo(s)/Video Footage for Promotional Content: Privacy Notice

This Privacy Notice tells you how we use your Information and explains your rights.

How do we collect, use and store Information you give to us?

If you consent to ai.io using the Photo(s)/Video Footage of, or featuring, you in our Promotional Content, we ask you to provide your name and address, in order to be able to fulfil our obligations under the UK GDPR.

We will store these photographs on our servers in the EU and in the US, which are provided by AWS with whom we have signed a Data Processing Agreement and International Data Transfer Agreement, and who have undertaken to ensure a level of security that complies with the applicable legal and regulatory requirements.

We will use the Photo(s)/Video Footage of, or featuring, you in our Promotional Content, potentially for as long as they are relevant to our business activities, but for no longer than 36 months from the date of signature of the consent form. When they are no longer needed for use in our Promotional Content they will be securely deleted.

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Who may we share your Information with?

Our Promotional Content may be used on our website and social media, and at events where we demonstrate ai.io products (e.g. at technology conferences). They may also be used in our marketing materials communicated to potential clients and partners.

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Why is it lawful for us to use your Information in this way?

By signing the letter agreement allowing us to use the Video Footage of, or featuring, you, you provide your consent for your Personal Information to be processed by ai.io for this specific purpose.

When we process your Personal Information with your consent, you have the right to withdraw your consent at any time. The withdrawal of your consent does not affect prior processing of your Personal Information (e.g. the Photo(s)/Video Footage) – given the nature of our use of the Promotional Content, this means that:

a. the Video Footage already in use (e.g. at a conference in progress) will not be retracted until the event in progress has ended. In any event, the Video Footage will not be used beyond 30 days following the withdrawal of your consent.

b. Promotional Content that has already been printed and/or distributed will not be retracted.

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Your Privacy Rights

These are your legal rights over your Personal Information:

Right of access – we will provide you with the Information we hold
Right not to be profiled for marketing purposes – we don’t do this anyway
Right to prevent processing of your Information in certain circumstances
Right to have your Information deleted (this is automatically actioned if you withdraw your consent)
Right to withdraw your consent at any time

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How to exercise your rights

If you would like to exercise your rights, or have concerns about the way your Information is being handled, please contact our Data Protection Officer (DPO) at dpo@ai.io.

We’ll reply straight away and let you know if we need anything else from you.

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Data Transfers

We are a UK-based company and will be storing the Video Footage and related Personal Information locally in the UK, as well as on our AWS servers (located in the EU and the US).

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Who we are and how to contact us

ai.io is developed and owned by Project 23^rd Century Limited, which is the Controller of your Personal Information. This means we are responsible for the way we use your Information and for complying with the law, your Privacy Rights, and our Privacy Promise.

Our registered address is:

Project 23^rd Century Limited
60 Wensleydale Rd
Hampton
TW12 2LX
Company Number: 10911841

You can contact our Data Protection Officer (DPO) at dpo@ai.io.

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